The PTA is currently looking to fill the Eastlake PTA Board Positions for the 2013-2014 School year. We need every position filled except for President. Please review the following descriptions and let us know if you are available to join us. Contact Krystal Anderson at
kbouncyb@hotmail.com with any questions.
Executive Board Job Descriptions
2013-2014
President- Time Commitment: 12-18 hours per month. Busiest Times
of Year: beginning of the year, additional special projects. Some summer work
preparing for fall.
Manage overall objectives and
strategies of PTA (fundraising objectives, community and educational events,
etc.)
Attend executive board and
monthly PTA meetings.
Act as liaison between
parents and principal/ staff
Assist in recruiting of PTA
commissioners and volunteers.
Facilitate monthly PTA
meetings and 3-4 PTA board meetings per year.
Write a monthly PTA News
bulletin and create a mailing for all Eastlake parents in August for inclusion in
back-to-school packet
Collaborate with Principal
to create annual calendar
Collaborate with Executive
PTA board to create annual PTA budget
Speak at Back to School
Night and other events
Attend Regional/State Council
PTA meetings, as needed. Follow timeline provided by Utah PTA
President Elect-
Time Commitment: 12-18 hours per month. Busiest
Times of Year: beginning of the year, additional special projects. Some summer
work preparing for fall.
Attend executive board and
monthly PTA meetings.
Shadow current president.
Recruit, manage/oversee the
Nominating Committee process for school year 2014-15
Take over role as PTA president
for school year 2014-15.
Treasurer-
Time Commitment: 8-10 hours per month. Busiest
Times of Year: Ongoing, some summer work preparing budget for fall, time
surrounding any PTA sponsored events
Attend executive board and
monthly PTA meetings. Collaborate with the PTA board to develop the annual PTA
budget.
Prepare tannual audit and
tax forms.
Pay bills, record deposits
and issue reimbursement checks as needed
Oversee ongoing PTA finances,
ensure adherence to approved PTA budget.
Prepare and present budget
report for each PTA general meeting.
Send donor acknowledgement
letters.
Follow timeline provided by
Utah PTA.
Secretary-
Time Commitment: 8-10 hours per month, busiest times
of year: following each PTA meeting and ongoing, some summer work preparing for
fall.
Attend executive board and
monthly PTA meetings.
Learn parliamentary
procedure (use Robert’s Rules of Order), and Eastlake PTA by-laws, standing
rules, maintain secretary’s book.
Record minutes and all
business transacted at meetings, read minutes of each meeting for approval and
distribute them in a timely fashion to the president, the secretary’s book.
Prepare meeting agenda’s
and sign-in sheet, for executive board and general meetings.
Call the meeting to order
in the absence of the president/president elect, sign on bank account with the
treasurer and president,
Forward required
documentation to Utah PTA office’s.
Issue thank you cards to
volunteers and donors.
Maintain a complete file of
all approved minutes, agendas, and materials distributed at any official PTA
meeting.
VP of Volunteers
and Membership- Time Commitment: 8-10
hours per month, busiest time is Back-to-School and fundraising events, varies/
ongoing. Some summer work preparing for fall.
Attend executive board and
monthly PTA meetings.
Collaborate with the
President to prepare volunteer position descriptions for Back-To-School packet
and online volunteer page.
Manage Commissioners/
Committees over the following Eastlake PTA areas of operation:
- Leadership
-Membership
-Volunteer & Classroom
Support
VP of Education-
Time Commitment: 8-10 hours per month, busiest
times surrounding events, varies ongoing throughout year. Some summer work
preparing for fall.
Attend executive board and
monthly PTA meetings.
Manage
Commissioners/Committees for the following PTA funded programs and events
-Box Tops
-Spelling Bee
-Scholastic book fairs (fall
& spring)
VP of Programs-
Time Commitment: 5-8 hours per month, busiest times surrounding events,
varies ongoing throughout year. Some summer work
preparing for fall.
Attend all executive board
and general PTA meetings.
Act as liaison between DARE
representative and PTA.
Act as liaison between
radKIDS representatives and PTA.
Attend school quarterly
school Safety meetings, report at PTA general meetings on status.
Manage
Commissioners/Committees for the following PTA funded programs and events
Health & Safety
Student Development
-Reflections
-Dragon Leader Award
VP of Fundraising-
Time Commitment: about 5-8 hours per month; more
around major fund raisers in August and September. Some summer work preparing
for fall.
Attend all executive board
and general PTA meetings.
Assist Volunteer
Coordinator with recruitment of and provide support to commissioner/ committee
chairs for key fund-raising events.
Monitor results of
fund-raisers; align fundraising objectives and strategies with Eastlake’s budgetary needs and research other
fundraising opportunities as required
Advertise ongoing
fundraising campaigns.
Manage
Commissioners/Committees for the following PTA fundraisers:
-T shirts/promo items
–Fall Festival
–Silver Graphics Art
–Eat Out Nights
–Harmon’s PTA Day
–Donations
–Barnes & Noble Day
–any other fundraiser
